Chapter 1 · Administration

Article 3. Administrative Officers

Sections 1-301 to 1-308 · 8 sections

1-301 Officers, appointment.

The mayor shall appoint city officers, by and with the consent of the city council, including a municipal judge of the municipal court, a chief of police, chief administrative officer, deputy administrative officer, city clerk/treasurer, public works director, city attorney, city prosecutor, recreation director, and may appoint law enforcement officers and/or any other officers for the City as deemed necessary. Officers so appointed and confirmed shall hold their offices for a term of one year, provided their work has met the standards and requirements so designated by the mayor, and shall hold their positions until their successors are appointed and qualified, unless removed for cause by action of the city council. The city council may by ordinance abolish any office created by the council whenever deemed expedient except those specifically named herein. The position(s) and/or duties of the city clerk/treasurer shall be those associated by statute with either a city clerk’s position or a city treasurer’s position as well as duties set forth by City Ordinance or action of the governing body.

(C.O. No. 15; C.O. No. 24 (2016))

1-302 Officers, qualifications.

Except where otherwise specifically required or permitted by ordinance, all elected officers shall be qualified electors of the city. All officers appointed by the mayor to serve after April 8, 2019, shall live within a thirty (30) mile radius of the Haysville city building within one hundred eighty days (180) days of appointment except that the mayor may appoint as city engineer, municipal judge, city attorney, city prosecutor, and law enforcement officers individuals who reside outside of the thirty (30) mile radius when deemed necessary, including the appointment of such individuals who also serve as municipal judge or law enforcement officers of another municipality or public agency. Any officer appointed to serve after April 8, 2019, who was an appointed officer of the city for successive previous terms or who was employed by the city of Haysville prior to the passage of this section and thereafter was appointed who did not, prior to April 8, 2019, reside within the thirty (30) mile radius of the Haysville city building, shall be exempt from the residency requirement as set forth in this section. Failure to comply with this article may subject an employee to discipline, up to and including termination for cause.

(C.O. No. 24 (2016); Code 2020)

1-303 Same; orders and reports.

The mayor shall have the power, when he or she deems it necessary, to require any officer of the city to exhibit his or her accounts or other papers, and to make report to the governing body in writing touching any subject or matter he or she may require pertaining to his or her office.

(C.O. No. 8; Code 2003)

1-304 Service charge, insufficient fund checks.

A service charge as set out in Chapter 17 shall attach to the collection of “insufficient fund,” “account closed,” “stop payment,” checks given to the city for payment of any services, goods, merchandise or otherwise.

(Code 1971, Sec. 1-204; Ord. 221-A; Ord. 608; Code 2003, Code 2004)

1-305 Unclaimed checks.

The city clerk may void an unclaimed check other than a certified check whenever such check remains unclaimed or uncashed more than six (6) months following its date of issuance by the city.

(Code 1984; Code 2003)

1-306 City clerk/treasurer; duties of office.

All references to the City Clerk or Treasurer, as set forth in any regular ordinance or this Code, shall henceforth be construed to mean the City Clerk/Treasurer or such official’s designee.

The official appointed by the mayor to be responsible for the duties of the City Treasurer for the city, regardless of such official’s title although generally known as the City Clerk/Treasurer, shall have the following duties associated with the position of treasurer:

(a)Receive and safely keep all moneys belonging to the city coming to him or her by virtue of his or her office, giving his or her receipt therefor. For all moneys received by him or her from any source, he or she shall keep a copy thereof in his or her own office;

(b)Keep proper records and accounts of all moneys received and disbursed by him or her from any source and funds on behalf of the city specifying the time of receipt and disbursements, from whom received and to whom disbursed on account of the city;

(c)Publish or cause to be published a quarterly financial statement of the city in the manner and style required by K.S.A. 12-1608;

(d)Deposit all funds of the city coming into his or her hands in his or her official capacity or responsibility in a depository bank or banks within the city, and only after the same has been designated by the governing body and after the depository bank shall have given security in those instances when a depository of public moneys must give security. All such deposits shall be made in the treasurer’s name and in his or her official title as treasurer of the city; and

(e)Pay out funds of the city upon warrants (or warrant checks) properly signed by the mayor, attested by the city clerk. He or she shall cancel all warrants as soon as paid, and in canceling paid warrants, shall write across the face of such warrant the work “Paid” in red ink and sign the same. In case a combination warrant check is used and such warrant is stamped by a depository bank of the city, the endorsement of the treasurer shall not be required.

(K.S.A. 9-1401; 1403, 10-801:809, 10-1118, 12-1608; K.S.A. 9-1402; Code 1971, Sec. 1-205; C.O. No. 24; Code 2003)

1-307 Municipal judge; duties.

It shall be the duty of the municipal judge to hear matters pertaining to the conduct of his or her office pursuant to the laws of the state of Kansas. The municipal judge shall be paid a sum to be established by ordinance of the city.

(Ord. 260; Code 2003)

1-308 Appointive officers; general duties.

The foregoing provisions of this article shall not be construed to limit the duties of the city officers therein named and they shall have additional duties as may be required by the governing body for the general operation and maintenance of the city water and sewage plants, maintenance of city streets, alleys and public grounds. The governing body may create other city offices as the city may require hereafter and may abolish any office herein established which shall not have been created by the laws of the state of Kansas applicable uniformly to all cities. The same person may be appointed to any one (1) or more appointive offices, except the same person shall not be appointed to incompatible offices.

(Code 1971, Sec. 1-212)