The following special events may be held upon public property following submission of a complete application for a permit to hold such special event within the City of Haysville, and approval by the Chief Administrative Officer (CAO):

(a)   Fun Runs of no longer than 10 kilometers;

(b)   Concerts, fundraisers, gatherings or public displays of sufficient size;

(c)   Other events deemed to be Special Events by the CAO;

(d)   Firework Displays, in conformance with 5-1109.

(a)   Any individual desiring to obtain a Special Event Permit to hold an event approved under 12-301 shall complete and submit an Application for a Special Event Permit 28 days prior to the event. Staff shall have up to 28 days to determine whether or not to approve the event.

(b)   The application fee shall be as set forth within Chapter 17.

(c)   Upon signature of the Special Event Permit Application by the CAO of the City of Haysville, the Application shall be deemed approved, subject to the terms and conditions set forth within the Application.

The Chief Administrative Officer may approve an application for special event permit after the following conditions have been met:

(a)   Approval of the event by Public Works Director. The Public Works Director shall review the proposed area to be utilized for the special event and determine if such area may feasibly be blocked from general public use, including limiting or prohibiting traffic use, for the time period designated.

(b)   Approval of the event by Chief of Police. The Chief of Police shall review the proposed area to be utilized for the special event and determine if such area may feasibly be blocked from general public use, including limiting or prohibiting traffic use, for the time period designated. Such feasibility review shall include determination of law enforcement personnel availability to monitor that appropriate blockades have been placed by special event staff and that special event staff are stationed at critical points to monitor such blockades.

(c)   Approval of the event by the Recreation Director. The Recreation Director shall determine that no more than two such similar events are held within the City in any given month, that any such events are open to the participation of Haysville residents who may choose to participate, and shall maintain a calendar of such special events to be posted on all City associated media sites.

(d)   A determination that the Special Event Permit Application has been completed, that all terms and conditions of the Application have been met, and that the insurance required in association with the Special Event has been provided to the City Clerk.

(e)   The City does require the property be left in the same or better condition than it was before the event. The city may require additional conditions including clean up, security, insurance or bonding. The city council shall have the authority to waive such requirements at their discretion.

(f)   Other considerations for the approval of the permit may include the number of guests, the amount of noise associated with the event, as well as the time and duration of the event. Also staff will consider other events that are occurring simultaneously, and their affect on City resources.

The approved application shall not be considered a contract or guarantee for the event. The city reserves the right to cancel or disband the event at their discretion at any time if circumstances conflict with the health, safety, or welfare of the neighborhood or community.